How Can I Receive My Residence Card Without Going to the Immigration Office?
“I want to extend my period of stay, but I don’t have time to take off work and go to the Immigration Office.”
“Can an administrative scrivener receive my new residence card on my behalf after my application is approved?”
In such cases, by using the services of an administrative scrivener authorized to act as an application intermediary, it may be possible to complete the entire process—from submitting the application for a status of residence to receiving the new residence card—without the foreign national having to visit the Immigration Office in person.
① An Administrative Scrivener Can Submit Your Application on Your Behalf
As a general rule, applications for a change of status of residence or an extension of the period of stay are procedures carried out by the foreign national in person.
However, an administrative scrivener authorized to act as an application intermediary who has completed the required notification procedures with the Regional Immigration Services Bureau can submit applications on behalf of foreign nationals.
The application intermediary system can be used for procedures such as:
📌 Application for Extension of Period of Stay
📌 Application for Change of Status of Residence
📌 Application for Certificate of Eligibility (COE)
This can reduce the need for foreign nationals to take time off from work or school to visit an Immigration Services Bureau office in person.
② An Administrative Scrivener Can Also Receive Your Residence Card After Approval
The benefits of using an administrative scrivener as an application intermediary are not limited to submitting the application.
After an application for an extension of the period of stay or a change of status of residence has been approved, an administrative scrivener authorized to act as an application intermediary may, in certain cases, receive the newly issued residence card on behalf of the foreign national.
For example, the process may proceed as follows:
The foreign national requests assistance from an administrative scrivener
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The administrative scrivener submits the application for an extension of the period of stay
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The Immigration Services Bureau reviews the application
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The application is approved
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The administrative scrivener receives the new residence card
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The new residence card is handed over to the foreign national
🌍 A major advantage is that the foreign national does not need to visit the Immigration Services Bureau twice—once when submitting the application and again after approval.
③ With an Online Application, the Residence Card Can Also Be Received by Mail
When an administrative scrivener submits an application using the Immigration Services Agency’s online residence application system, the method of receiving the new residence card can generally be selected at the time of application:
✅ By mail
or
✅ At an Immigration Services Bureau office
If delivery by mail is selected, after the examination has been completed, the required documents are sent to the Immigration Services Bureau in accordance with its instructions, and the new residence card is then issued by mail.
In this case as well, the foreign national does not need to visit an Immigration Services Bureau office in person.
④ A Major Benefit for Those Who Do Not Have Time to Visit the Immigration Office
The benefits of hiring an administrative scrivener for a status of residence application go beyond simply having someone prepare the application documents.
💼 Preparation of application documents
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💼 Submission of the application to the Immigration Services Bureau on your behalf
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💼 Handling communications from the Immigration Services Bureau
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💼 Receiving the new residence card after approval
An administrative scrivener may be able to assist with the entire process above.
For busy employees and those who find it difficult to visit the Immigration Services Bureau on weekdays, reducing the number of times they need to visit the Immigration Services Bureau in person is a major advantage.
Planning to Obtain a Status of Residence in Japan?
✅ Need Professional Assistance with Your Visa Application?
Let Administrative Scrivener Taro Fujita Office assist you with your immigration application.
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